Unlock Your AI Policy Starter Pack
Your team is probably already experimenting with AI. That can be useful, but it also creates real risk if people are dropping sensitive company information into public tools without any rules, oversight, or approved guardrails. This starter pack gives you two practical assets to help get in front of that before it turns into a mess.
Why this matters now
AI is one of the biggest opportunities sitting in front of most businesses right now, but it is also one of the easiest ways for staff to accidentally create a security, compliance, or client trust problem. We are seeing more teams use tools like ChatGPT, Copilot, Claude, and Gemini to speed up everyday work, often without any real guidance on what is safe to share and what is not.
- Get clear on the real-world risks around shadow AI and data leakage
- Give your team a practical policy starting point instead of making it up as they go
- Reduce the chance of accidental exposure of client, staff, or business data
- Start the conversation internally without needing a 47-page strategy document first
What’s inside the pack
AI Risks Letter Template
A plain-English memo explaining shadow AI, sensitive data leakage, personal device risk, and why businesses should put some guardrails in place now.
AI Acceptable Use Policy Template
A draft policy that covers approved and prohibited tools, data handling, output checking, BYOD, privacy, and incident reporting in language normal humans can read.
Optional next step
If you want help tailoring the policy or rolling it out properly, you can book a quick call with Connected Platforms below.
Download the templates
AI Risks Letter Template
This memo is designed to help business owners explain the risk side of AI to their team in plain English. It covers shadow AI, the risk of staff entering sensitive information into public tools, and why approved tools, policy, and training matter right now.
- Helps educate clients or internal teams without sounding dramatic
- Supports conversations about safer AI use and governance
- Creates a natural lead-in to training, policy rollout, or secure AI implementation
AI Acceptable Use Policy Template
This is a draft acceptable use policy template to help businesses put some practical rules around staff AI use. It gives teams a clearer idea of what tools are approved, what data should stay out of public tools, and where personal responsibility still sits.
- Sets clear expectations for staff
- Helps reduce accidental data leakage
- Gives legal and HR something solid to review rather than a blank page
Want help tailoring this for your business?
If you want to move beyond templates, we can help turn this into something usable for your team. That might mean:
- customising the policy for your approved tools and data rules
- reviewing where AI is already being used across the business
- running a practical AI safety briefing or staff training session
- helping you set up safer AI options for your team going forward
Book a quick call and we’ll keep it practical.